Limit Editing Privileges by Workflow Status
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Larry Finn
We would like an option in the Workflow Status designer to limit edit privileges to certain team account groups or content roles. For example, if we create a "Tech Writer Review" workflow status, we'd like an option to limit any article with that status so that only someone with the Tech Writer content role can edit it.
The option could state "Only the following content roles/team account groups can edit in this phase:" with a dropdown box containing all the available content roles and team account groups.
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D360 Product Management
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Mohamed Shakheen
Hi Larry
Thank you for sharing this thoughtful enhancement request.
We understand your need to
restrict edit privileges in specific workflow statuses
to certain team account groups or content roles — for example, allowing only members of the “Tech Writer” group to edit articles when they are in the “Tech Writer Review” phase. Introducing an option like “Only the following content roles/team account groups can edit in this phase”
would provide finer control and strengthen governance over the documentation workflow. We’ve captured this feedback for further evaluation and will review its feasibility with our workflow management framework. Once validated, we’ll consider prioritizing it based on customer traction and alignment with our broader content permission model.